Email AI Integration

Your Inbox Stops Being
a Full Time Job.

We build an AI layer over your inbox so your team stops spending their mornings triaging email, copying data out of attachments, and writing the same follow up message for the fifteenth time this month.

14 day delivery
Human review before every send
Full source code
Calculate Your AI ROIor book a AI integration review→

AI Readiness Assessment

Find out which email workflows will save your team the most time before we scope the integration.

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What We Build

An AI layer that sits on top of Gmail or Outlook and handles the repetitive cognitive work your team does in their inbox every single day.

Automatic email classification by intent, urgency, customer segment, and required action
AI reply drafting that matches the rep's voice and pulls context from CRM history and prior threads
Smart routing that sends each email to the right team member or queue based on topic and workload
Attachment data extraction that pulls structured fields from PDFs, invoices, and order forms automatically
Automated follow up sequences that send reminders when a thread goes unanswered past a configurable threshold
Natural language search across your full email archive including attachments and thread history
Priority inbox scoring that surfaces the emails most likely to impact revenue or SLA compliance
Trigger based automation that creates CRM records, tickets, or tasks from incoming emails without manual data entry
Gmail and Outlook native integration via official APIs with no browser extension or mail client required
Email analytics dashboard tracking response times, volume by category, and draft acceptance rates
Team inbox management with AI suggested assignment and workload balancing across agents
Out of office and vacation coverage mode that sends AI drafted holding replies and queues threads for review

Measured ROI

75% less

Inbox Triage Time

AI classification and priority scoring cuts the time your team spends sorting and routing email by 75% every single morning

6 min saved

Reply Draft Speed

An AI draft takes 20 seconds to review and send versus 6 minutes to write from scratch, compounding across dozens of emails daily

Instant

Attachment Processing

Data that previously required 5 minutes of manual extraction per attachment is pulled automatically the moment the email arrives

98%

Follow Up Compliance

Automated follow up sequences ensure 98% of threads that require a reply receive one within the SLA window without manual tracking

Tech Stack

Gmail / Outlook API
Email layer
OpenAI GPT-4o
AI backbone
Node.js
Processing runtime
PostgreSQL
Thread store
Pinecone
Semantic search
BullMQ
Job queue
Resend
Outbound delivery
Datadog
Pipeline monitoring

14 Day Build Timeline

Day 1 to 2

Email Audit and Workflow Mapping

Analyze your current inbox volume, categorize email types by frequency and business impact, and identify the top workflows to automate in the first release.

Day 3 to 4

API Connection and Email Ingestion

Establish the Gmail or Outlook API connection, set up the webhook listener for incoming mail, and build the ingestion pipeline that feeds the AI classification layer.

Day 5 to 8

Classification and Smart Routing

Train the classification model on your email history, build the routing logic with configurable rules per team, and set up the priority inbox scoring layer.

Day 9 to 10

Draft Generation and CRM Sync

Build the AI reply drafting interface with CRM context injection, wire the one click send workflow, and set up CRM record creation from incoming email triggers.

Day 11 to 12

Attachment Extraction and Follow Up Automation

Deploy the document extraction pipeline for PDF and form attachments, build the follow up sequencing engine, and configure SLA threshold alerts.

Day 13 to 14

Deploy and Team Training

Ship to production, run a hands on training session with the team, deliver admin documentation, and open the 30 day support window.

Fixed Project Price

$4,000

14 day delivery • Full source code • 30 day support

Basic integrations from $2,000 • Enterprise from $14,000

Book a Free Discovery Call

See a Related Project We Built

We built an AI sales agent that monitored inbound leads, drafted personalized outreach emails, and booked discovery calls without a human touching the process.

Read the Case Study

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Frequently Asked Questions

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50+ products shipped$10M+ funding raised2-week delivery

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