Custom Project Management

Custom Project Management
Track Work Your Way, No Per Seat Fees

Asana charges $25 per seat and you still build workarounds in spreadsheets because the tool does not match your process. A custom project management tool matches your workflow exactly: your task types, your status columns, your approval steps, your reporting needs. Kanban boards, Gantt charts, time tracking, and workload views designed for how your team actually works. Fixed cost, no per seat fees, no features you will never use.

14 day delivery
Your workflow
Full source code
See Your Workflow ROIor book a workflow teardown→

Internal Tools ROI Calculator

Calculate how much you save replacing per seat PM tools with a custom build.

Try it free — no signup required

What We Build

Kanban boards, timelines, time tracking, and workload views designed for your specific workflow. Not a generic tool with 500 unused features.

Kanban boards with custom columns, swimlanes, card templates, and drag and drop prioritization
Task management with subtasks, dependencies, due dates, assignees, and custom fields
Timeline and Gantt views with milestone tracking and critical path highlighting
Team workload views showing capacity, assignments, and overallocation per team member
Time tracking with start/stop timers, manual entry, and project level time reports
Deadline reminders and overdue alerts delivered via email and Slack
Task comments with mentions, file attachments, and email notification on replies
Project analytics: velocity, burn down charts, cycle time, and completion trends
Smart views with saved filters for my tasks, this sprint, blocked items, and custom queries
Project templates for repeatable work with pre configured tasks and timelines
Automation rules: auto assign on creation, move on completion, notify on due date change
Configurable workflows per project type with custom statuses and transition rules

Measured ROI

$0 per seat

PM Tool Cost

Fixed build cost replaces monthly per seat pricing that grows with your team

Real time

Visibility

Every project, every task, every deadline visible across the organization

60% fewer

Missed Deadlines

Automated reminders and dependency tracking catch delays before they cascade

30% less

Meeting Time

Status updates visible in the tool eliminate most status update meetings

Tech Stack

React
Project interface
Tailwind CSS
Styling
Hono
API server
PostgreSQL
Project data
Drizzle ORM
Data layer
Redis
Real time updates
Resend
Notifications
Railway
Hosting

14 Day Build Timeline

Day 1 to 2

Workflow Mapping

Document project types, task structures, status flows, team roles, and reporting needs.

Day 3 to 5

Core System

Kanban boards, task CRUD, dependencies, assignees, due dates, custom fields.

Day 6 to 8

Views and Tracking

Timeline view, workload view, time tracking, smart filters, project templates.

Day 9 to 10

Automation

Notification system, automation rules, Slack integration, email digests.

Day 11 to 12

Analytics

Project dashboards, velocity charts, burn down, cycle time, completion reports.

Day 13 to 14

Launch

Production deployment, project migration, team onboarding, documentation.

Project Management Tool

$5,000

14 day delivery • No per seat fees • 30 day support

Basic boards from $3,000 • Enterprise from $15,000

Build Your PM Tool

See an Internal Tool We Built

A custom project tracker that replaced Monday.com for a 40 person agency, saving $12,000 per year while matching their exact delivery workflow.

Read the Case Study

Related Internal Tools

Custom DashboardsApproval WorkflowsReporting ToolsAll Internal Tools

Proven Results

Real projects. Real numbers. See what we delivered.

View All Case Studies
14 days$7,499
Case Study

Custom CRM: Replacing Salesforce for a 50-Person Sales Team

$48,000/year in Salesforce licenses eliminated

A purpose-built CRM that replaced a $48,000/year Salesforce contract with a $7,499 custom tool tailored to the company's exact sales workflow.

14 days$7,499
Case Study

Operations Dashboard: Real-Time Logistics Visibility Platform

$2,400/month in SaaS tools eliminated, 6 hours/week saved

A real-time operations dashboard that replaced 6 spreadsheets and 3 SaaS tools with a single view of warehouse inventory, shipments, and delivery status.

18 days$12,999
Case Study

Inventory Management System: From Spreadsheets to Real-Time Tracking

Inventory discrepancies reduced from $180K to $12K annually

A barcode-scanning inventory system that replaced Excel spreadsheets with real-time stock tracking, automatic reorder alerts, and multi-warehouse support.

Frequently Asked Questions

Free Estimate in 2 Minutes

50+ products shipped$10M+ funding raised2-week delivery

Already know your scope? Book a Workflow Teardown

See Your Workflow ROI