Workflow Automation

Custom Workflow Automation
Automate Processes, Replace Zapier

Zapier works until it does not: rate limits, broken connections, and $600 per month bills for complex workflows. A custom workflow automation system handles your multi step business processes reliably. New customer signs up? Automatically create their account, send a welcome email, notify the sales team, add them to the CRM, and trigger an onboarding sequence. All with conditional logic, error handling, and full visibility into what ran and what failed.

14 day delivery
Retry and error handling
Full source code
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What We Build

Multi step workflows with conditional logic, approvals, retries, and full execution visibility. Reliable automation you own.

Multi step workflows with conditional branching, parallel execution, and merge points
Event triggers from webhooks, database changes, schedules, email, and manual initiation
System integration with APIs, databases, email, Slack, and your internal tools
Human in the loop steps for approvals, reviews, and decisions within automated flows
Retry logic with configurable attempts, backoff, and fallback actions for failed steps
Alert system when workflows fail, stall, or produce unexpected results
Execution log showing every workflow run with inputs, outputs, timing, and status per step
Dynamic data transformation and mapping between systems with different schemas
Email and Slack notifications at any point in the workflow with templated messages
Workflow analytics: execution counts, success rates, average duration, and bottleneck identification
Visual workflow builder for non technical users to modify triggers, conditions, and actions
Version control for workflow definitions with rollback and staging environment testing

Measured ROI

85% automated

Manual Tasks

Multi step processes that took hours now run automatically in minutes

$0/mo

Zapier Cost

Replace expensive Zapier plans with owned infrastructure at hosting cost

95% fewer

Error Rate

Built in validation and retry logic prevent the failures that break Zapier flows

90% faster

Process Time

Steps that required human handoffs now execute instantly and in parallel

Tech Stack

React
Workflow builder
Hono
API server
PostgreSQL
Workflow state
BullMQ
Job queue
Redis
Event bus
Drizzle ORM
Data layer
Resend
Notifications
Railway
Hosting

14 Day Build Timeline

Day 1 to 2

Process Mapping

Document current workflows, identify automation candidates, define triggers and actions, map system integrations.

Day 3 to 5

Workflow Engine

Step execution, conditional logic, parallel branches, retry handling, state persistence.

Day 6 to 8

Integrations

API connectors, database triggers, email actions, Slack notifications, webhook handlers.

Day 9 to 10

Builder and Monitoring

Visual workflow builder, execution logs, analytics dashboard, alert configuration.

Day 11 to 12

Testing

End to end workflow testing, failure scenario simulation, load testing, data validation.

Day 13 to 14

Launch

Production deployment, workflow migration from Zapier, team training, monitoring.

Workflow Automation

$5,000

14 day delivery • Visual builder • 30 day support

Simple automations from $2,500 • Enterprise from $15,000

Build Your Automation

See a Custom Tool We Built

A workflow automation system that replaced 12 Zapier flows and 3 manual processes, saving $8,400 per year and eliminating weekly failures.

Read the Case Study

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Proven Results

Real projects. Real numbers. See what we delivered.

View All Case Studies
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Case Study

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$48,000/year in Salesforce licenses eliminated

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Operations Dashboard: Real-Time Logistics Visibility Platform

$2,400/month in SaaS tools eliminated, 6 hours/week saved

A real-time operations dashboard that replaced 6 spreadsheets and 3 SaaS tools with a single view of warehouse inventory, shipments, and delivery status.

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Inventory Management System: From Spreadsheets to Real-Time Tracking

Inventory discrepancies reduced from $180K to $12K annually

A barcode-scanning inventory system that replaced Excel spreadsheets with real-time stock tracking, automatic reorder alerts, and multi-warehouse support.

Frequently Asked Questions

Free Estimate in 2 Minutes

50+ products shipped$10M+ funding raised2-week delivery

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