Document Management

Custom Document Management
Find Any File in Seconds, Control Every Access

Your company files live in Google Drive, Dropbox, email attachments, and local folders. Nobody can find anything, versions conflict, and there is no way to know who has access to what. A custom document management system puts everything in one place with version control, full text search, access permissions, and approval workflows. Every document is findable, every version tracked, and every access logged.

14 day delivery
Version control
Full source code
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What We Build

Centralized document storage with full text search, version control, access permissions, and approval workflows.

Organized folder structure with custom metadata, tags, and category based navigation
Full text search across all documents including PDFs, Word files, and scanned images with OCR
Granular access controls per folder, document, and user with role based permissions
Version control with full history, diff views, and one click rollback to any previous version
Document templates for contracts, proposals, reports, and policies with auto fill fields
Collaborative editing with check out/check in, comments, and review workflows
Expiry alerts for contracts, certifications, and policies that need renewal
AI powered classification that automatically tags and routes uploaded documents
Usage analytics showing most accessed documents, storage trends, and inactive files
Retention policies with automated archival and deletion per document category
Approval workflows for document publishing, updates, and access requests
Admin panel for folder structure, permission templates, and retention rule configuration

Measured ROI

90% faster

Search Time

Full text search finds any document in seconds instead of minutes

Eliminated

Version Conflicts

Check in/check out prevents two people editing the same document

Audit ready

Compliance

Every access, edit, and approval logged with timestamps

40% lower

Storage Cost

Retention policies auto archive old files and eliminate duplicates

Tech Stack

React
DMS interface
Tailwind CSS
Styling
Hono
API server
PostgreSQL
Metadata store
S3
File storage
Drizzle ORM
Data layer
Better Auth
Authentication
Railway
Hosting

14 Day Build Timeline

Day 1 to 2

Content Audit

Map existing file locations, define folder structure, document access policies, plan migration.

Day 3 to 5

Core DMS

File upload, folder management, version control, metadata tagging, full text search.

Day 6 to 8

Access and Workflows

Permission system, approval workflows, collaboration features, expiry alerts.

Day 9 to 10

Intelligence

AI classification, retention policies, usage analytics, duplicate detection.

Day 11 to 12

Migration

Import from Google Drive, Dropbox, and local storage with structure preservation.

Day 13 to 14

Launch

Production deployment, permission validation, team training, old system retirement plan.

Document Management

$5,000

14 day delivery • Full text search • 30 day support

Basic DMS from $3,000 • Enterprise from $15,000

Build Your DMS

See a RAG Application We Built

A document management system with AI search, automated classification, and version control that replaced a chaotic shared drive for a professional services firm.

Read the Case Study

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Proven Results

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Frequently Asked Questions

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50+ products shipped$10M+ funding raised2-week delivery

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